4.14.1 Longevity Pay

A. Purpose

The purpose of this policy is to provide for the administration of longevity pay.

B. Authority/Persons Affected

Texas Government Code Sections 659.041 - .047

Persons affected: All full-time employees of the University of Texas at Tyler (UT Tyler). Full-time is defined as employment for forty (40) hours per week.

C. Definitions

Eligible employees: Upon completion of two years of state service, an employee is eligible for longevity pay if the employee:

  • Is a full-time employee on the first workday of the month;
  • Is not on leave without pay on the first workday of the month; and
  • Has accrued at least two years of lifetime service credit no later than the last day of the preceding month.

Law-enforcement personnel who receive hazardous duty pay under HOP 4.14.2, Hazardous Duty Pay, are entitled to longevity pay based on lifetime service credit accrued only while serving in nonhazardous duty positions. Part-time, temporary, and academic employees are not eligible for longevity pay.

Non-academic employees: An employee whose appointment is within the classified pay plan. An employee who has an administrative or other staff appointment without regular teaching assignments. The eligibility to receive longevity pay of an employee who holds a full-time, non-academic position is not affected by the employee teaching in one or more courses or engaging in academic research, or both.

D.  Policy and Procedures

UT Tyler provides longevity pay to eligible employees in accordance with the Texas Government Code.

  1. Basis of Longevity

    Lifetime service credit for longevity pay is based on all employment with the State regardless of whether the individual was a student during the service, including full-time, part-time, temporary, academic and legislative service.

    A faculty member who accepts a position as a non-academic employee is entitled to lifetime service credit for the actual length of the faculty appointment. The credit for service in the faculty appointment is included when determining longevity pay. 

    An employee who is on leave without pay for an entire calendar month does not accrue lifetime service for the month. 

    The amount of an employee’s lifetime service credit does not include the period of service in a hazardous duty position if the employee is entitled to receive hazardous duty pay. An employee’s lifetime service credit includes the period of service in a hazardous duty position if the employee is not currently entitled to receive hazardous duty pay. 

    Any state employee returning to state employment following service in the military is entitled to longevity credit for pay purposes for the time spent in the military. Years of service as a National Guard Technician prior to January 1, 1969, are creditable as years of service as an employee of the state for purposes of longevity pay.

  2. Schedule of Payments 

    Longevity pay shall be paid in two-year (24 months) increments in accordance with the following schedule:

     Years of Service  Per Month 
     2  $20
     4  $40
     6  $60
     8  $80
     10 $100 
     12 $120 
     14 $140 
     16 $160 
     18 $180 
     20 $200 
     22 $220 
     24 $240 
     26 $260 
     28 $280 
     30 $300 
     32 $320 
     34 $340 
     36 $360 
     38 $380 
     40 $400 
     42 $420 
  3. Payment

    After the completion of two years’ service, longevity pay commences on the first day of the next month at the specified rate and continues at that rate until the completion of another two year increment.

    Longevity pay shall not be prorated. A change in status occurring during the month will be effective the first day of the following month.

    For example, an employee appointed on September 1st of a given year completes 24 months’ service on August 31st, two years later. The longevity payment will commence on the first day of the next month, September 1st. Accordingly, an employee appointed on September 2nd of a given year will complete 24 months of service on September 1st, two years later. Longevity pay will commence on the first day of the next month, October 1st.

  4. Transfers

    The institution or agency employing an individual on the first day of the month will be responsible for longevity pay.

  5. Method of Payment

    Longevity pay is considered a part of total compensation although the base salary rate of an employee is not affected by such payment.

    1. Separate lump-sum payment for longevity pay is not authorized -- such payment is included as part of the regular payroll procedure.

    2. The inclusion of longevity pay as a part of total compensation affects federal withholding, OASI, the amount of group insurance and other benefit calculations, rate of overtime pay, if any, and retirement contributions.

    3. Longevity pay is not included when calculating lump-sum payment of vacation leave upon termination. Nor is it included in calculating lump-sum payments of vacation and sick leave to the estate of a deceased employee.

  6. Return to Work Retirees      

    An employee who retired from state employment before June 1, 2005, and returned to state employment before September 1, 2005, is eligible to receive longevity pay in the same amount the employee was entitled to receive immediately before September 1,2005. The amount of longevity pay to which the employee is entitled is frozen and will not increase regardless of the amount of lifetime service credit accrued after returning to work.

    An employee who retired from state employment before June 1, 2005, and returned to state employment before September 1, 2005, but later terminates employment and returns a second time is no longer eligible to receive longevity pay.

    An employee who retired from state employment before June 1, 2005, and returned to state employment on or after September 1, 2005, is not entitled to receive longevity pay.

    An employee who retired from state employment on or after June 1, 2005, and returned to state employment at any time is not eligible to receive longevity pay. 

E. Responsibilities

See Policy and Procedures section.

F. Review

This policy shall be reviewed by Human Resources every five years or as legislation changes.

AMENDED:  02/2019