3.1.2 Recruitment and Appointment - Full-Time Faculty

A. Purpose

The purpose of this policy is to establish a uniform plan for the recruitment and hiring of full-time faculty.

B. Persons Affected

All full–time faculty, both tenure track and non-tenure earning.  

C. Definitions


D. Policy and Procedures

The following procedures should be used in recruiting and appointing full-time faculty, both tenure track and non-tenure earning.

  1. Approval to initiate a search must be obtained in writing and in advance from the dean and from the Provost and Vice President for Academic Affairs.

  2. A search committee composed primarily of faculty shall be appointed by the department chair and/or dean as appropriate.

  3. The search committee is responsible for preparing the position description and determining the placement of advertisements and distribution of the announcement. The announcement must describe at a minimum the position rank, duties, required and/or preferred qualifications, starting date of the appointment, materials to be provided by applicants, the date that review of applications will begin and the name and the address of the person to whom applications and nominations should be sent. The committee must give specific consideration to methods by which the position can be made known to members of under-represented groups.

  4. All applications should be kept in a location that is secure but accessible to faculty, such as a departmental office.

  5. The committee should narrow the list of applicants to a small number of preferred candidates. Those candidates should be informed that they are under serious consideration, be informed that the committee will be contacting references, and asked to provide any additional information that the committee may wish.

  6. The committee submits a list of preferably three candidates to the chair and/or dean for approval to invite to campus for interviews.

  7. On-campus interviews are to be scheduled by the committee in consultation with the chair and/or dean, and interviews should include an oral presentation by the candidate and meetings with the search committee, faculty, students, the chair, the dean, and the Office of Human Resources. If the appointment is to be at the rank of professor the candidate may also meet with the Provost and Vice President for Academic Affairs.

  8. The search committee submits through channels to the dean its recommendations following processes to be established by each college. The search committee shall not conduct negotiations about salary, rank or other conditions of employment with candidates.

  9. The dean shall write a letter of offer using the appropriate template developed by the Office of Academic Affairs. The draft is to be sent, along with a curriculum vitae and the Equal Opportunity Compliance Form, to the Provost and Vice President for Academic Affairs for approval. The letter of offer should have a place for the candidate to sign indicating acceptance of the offer.

  10. The signed acceptance should be returned to the dean and copies sent to the Provost and Vice President for Academic Affairs and to the Office of Human Resources.

E. Appointments with Tenure

Tenured appointments at the level of Associate Professor and Professor, including administrators holding faculty status, may be made when the appointed faculty member meets the tenure criteria for the University, the college, and the department. A recommendation for appointment of a faculty member with tenure is made to the Provost and Vice President for Academic Affairs. The recommendation requires the concurrence of the majority of tenured faculty in the department, the chair of the department, and the Dean. 

F. Responsibilities

The Office of the Provost and Vice President of Academic Affairs is responsible for the administration of this policy.

G. Review

The Divisional Head for this policy is the Provost.  This policy shall be reviewed every five years or sooner if necessary by the Director of the Office of Human Resources and the Provost and Vice President for Academic Affairs in consultation with the Faculty Senate.


LAST AMENDED: 04/22/2009