4.14.1 Longevity Pay

A. Purpose

To assure that longevity pay is in accordance with the General Appropriations Act.

B. Authority/Persons Affected

General Appropriations Act, Section 9, Page 40, 11(e)

Persons affected: All full-time non-academic employees, excluding commissioned law enforcement personnel eligible for hazardous duty pay, are eligible for longevity pay. (See Policy 2.555 related to hazardous duty pay.) Full-time is defined as employment for forty (40) hours per week.

C. Definitions

Non-academic employees shall be defined as:

  1. An employee whose appointment is within the classified pay plan.
  2. An employee who has an administrative or other staff appointment without regular teaching assignments.

D.  Policy and Procedures

Employees of The University of Texas at Tyler shall be entitled to longevity pay in accordance with the General Appropriations Act, Section 9, Page 40, 11(e). Such pay shall be in the amount of $20.00 per month for each two years of service as an employee of the State of Texas up to and including 42 years of service.

  1. Basis of Longevity

    Longevity for the purposes cited herein shall be the same as the basic state service utilized for the determination of annual leave rate accrual and include certain time spent in the military service. This recognizes all employment with the state including full-time and part-time; faculty, student and staff employment; and legislative service.

    1. Any state employee returning to state employment following service in the military is entitled to longevity credit for pay purposes for the time spent in the military. Years of service as a National Guard Technician prior to January 1, 1969, are creditable as years of service as an employee of the state for purposes of longevity pay.
    2. Any faculty member whose appointment becomes that of a non-academic employee is entitled to longevity credit for pay purposes to include the actual length of appointment as a faculty member in determining basic state service.
  2. Schedule of Payments

    Longevity pay shall be paid in two-year (24 months) increments in accordance with the following schedule:

    Administrative Professional & Classified Staff Only

    Years of Service    Per Month 
            2                    $20
            4                    $40
            6                    $60
            8                    $80
          10                   $100
          12                   $120  
          14                   $140
          16                   $160
          18                   $180
          20                   $200
          22                   $220
          24                   $240
          26                   $260
          28                   $280
          30                   $300
          32                   $320
          34                   $340
          36                   $360
          38                   $380
          40                   $400
          42                   $420    

  3. Payment

    1. After the completion of two years’ service, longevity pay commences on the first day of the next month at the specified rate and continues at that rate until the completion of another two year increment.

    2. Longevity pay shall not be prorated. A change in status occurring during the month will be effective the first day of the following month.

      For example, an employee appointed on September 1st of a given year completes 24 months’ service on August 31st, two years later. The longevity payment will commence on the first day of the next month, September 1st. Accordingly, an employee appointed on September 2nd of a given year will complete 24 months of service on September 1st, two years later. Longevity pay will commence on the first day of the next month, October 1st.

  4. Transfers

    The institution or agency employing an individual on the first day of the month will be responsible for longevity pay.

  5. Method of Payment

    1. Longevity pay is considered a part of total compensation although the base salary rate of an employee is not affected by such payment.

    2. Separate lump-sum payment for longevity pay is not authorized -- such payment is included as part of the regular payroll procedure.

    3. The inclusion of longevity pay as a part of total compensation affects federal withholding, OASI, the amount of group insurance and other benefit calculations, rate of overtime pay, if any, and retirement contributions.

    4. Longevity pay shall not be considered in making calculations for lump-sum payment of vacation upon termination. It shall, however, be considered in calculating lump- sum payments of vacation and sick leave to the estate of a deceased employee.

    5. Longevity pay shall be paid from the same source of funds from which an employee’s regular salary is paid.

E. Responsibilities

See Policy and Procedures section.

F. Review

This policy shall be reviewed by Human Resources every five years or as legislation changes.

ORIGINALLY APPROVED:  12/01/2001

LAST AMENDED:  AY 2014-15