5.6.1 Student Organizations

A. Purpose

  1. The University of Texas at Tyler recognizes student organizations as an integral part of University life and encourages the interaction of students, faculty and staff in student organizations.
  2. Student organizations offer an opportunity for personal growth and development of special talents and interests.

B. Persons Affected

The students of The University of Texas at Tyler who are creating or have created an on campus organization affiliated with the University.

C. Definitions

Not applicable

D. Policy and Procedures

  1. Establishing New Student Organizations. Student organizations comprise an important part of the student development program of UT Tyler. The guidelines for establishing new student organizations are as follows:
    1. Any student group wishing to form an organization must complete an on-line registration form available from the Student Life and Leadership Office.
    2. The organization has to submit a formal constitution, risk management policy and roster of current members to the Student Life and Leadership Office with the registration form.
    3. Final approval of the organization is made after all listed authorized representatives and the faculty/staff advisor attend an in-person Organization Orientation (required each academic year).
    4. If an organization is refused registration, the Assistant Director of Student Life and Leadership shall provide the applicant with a copy of a written statement of the reasons for refusal. The applicant may appeal the decision to the Chief Student Affairs Officer.
  2. Continuing Registration. After an organization has received final approval from the University, it must register at the beginning of each fall and spring semester with the Student Life and Leadership Office. Registration materials required include an updated constitution and risk management policy, a current roster of officers and members, and a fund-raising report. Student organizations are also subject to Board of Regents’ Rules and Regulations, Series 50202 and the Manual of Operating Policies & Procedures for Student Affairs, Subchapter 2.7.
  3. Consequences of Rules Violations. An organization that fails to register, fails to submit required information, or violates a Regents’ Rule, UT Tyler regulation or administrative rule is subject to discipline. The Chief Student Affairs Officer or his/her designee may impose one or more of the following:
    1. place the organization on probation for not more than one calendar year;
    2. suspend for not more than one calendar year the organization’s right to do the following:
      1. publicly post signs;
      2. install a booth;
      3. publicly assemble or demonstrate;
      4. sponsor or present a public performance or exhibition;
      5. publicly raise funds or make a solicitation;
      6. reserve the use of university facilities; or
      7. participate in intramural sports tournaments or other U. T. Tyler sponsored events;
    3. require restitution, educational seminars, and community service;
    4. suspend for not more than one calendar year the organization’s registration; or
    5. cancel the organization’s registration for not less than one calendar year.

E. Responsibilities

The Chief Student Affairs Officer is over this policy. Responsibility for this policy has been delegated to the Dean of Students and Assistant Director of Student Life and Leadership.

F. Review

This policy should be reviewed every five years or sooner if necessary by the following stakeholders:

Assistant Director of Student Life and Leadership

Student Government Association President

Dean of Students

ORIGINALLY APPROVED:  12/01/2001

LAST AMENDED:  04/13/2011